How to Book Czech Republic Visa Appointment?

Planning a trip to the Czech Republic for tourism? Before you can explore Prague or the castles of Bohemia, you must first understand how to book a Czech Republic visa appointment. This appointment is essential for submitting your tourist visa application, providing biometrics, and presenting required documents at the Czech consulate. 

For all Schengen visa applicants, it’s the first official step to ensure your eligibility is properly reviewed. In this guide, we’ll walk you through every step of the process clearly and efficiently.

How to Schedule a Czech Republic Visa Appointment?

If you’re planning a trip to the Czech Republic, scheduling your tourist visa appointment is a crucial first step. Czech Republic Schengen visa applications for Indian residents are handled by VFS Global. 

Online Steps

Go to https://visa.vfsglobal.com, select India as your country of residence, and choose Czech Republic as your destination. Click on Apply for a Visa and follow the Czech Republic-specific instructions.

Identify Your Visa Type

Under the Czech Republic section, select Tourist Visa (Schengen Short-Stay). Review the eligibility, document checklist, visa fees, biometric requirements, and processing times.

Download and Complete the Application Form

Fill in the visa application form digitally or manually in capital letters. Ensure the information matches your travel documents exactly.

Create an Account and Book an Appointment

• Sign up or log in to your VFS Global account.
• Navigate to Book an Appointment.
• Choose your Visa Application Centre (e.g., Delhi, Mumbai, Bangalore, Chennai, Hyderabad) and select a convenient date and time.

Pay the Visa Fee

Pay the visa and service fees either online while booking or at the VFS Visa Application Centre using cash or card.

Print Appointment Confirmation

After booking, you will receive a confirmation email with the appointment details and instructions. Print and carry it on your appointment day.

Attend the Appointment

Visit the selected VFS Centre with your complete application, supporting documents, passport, photos, and printed appointment letter. Biometric data (fingerprints and photo) will be collected during your visit.

Track Your Application

Use the tracking number provided on your invoice or receipt to check your visa status online via the VFS portal or opt-in for SMS/email updates.

Must Read: Czech Republic Visa for Indians

Offline Steps

Find the Nearest Czech Republic Visa Application Centre or Embassy

If you’re unable to book online, visit theofficial VFS Global website or check the Embassy of the Czech Republic in New Delhi to locate authorized visa centres. Centers in cities like Hyderabad, Delhi, Mumbai, and others accept Czech Republic visa applications.

Call or Email to Confirm Walk-in Availability

Some centres, especially in tier-2 cities or locations without a large volume of applications, may allow walk-in requests or appointment scheduling via email or phone. Confirm this beforehand with your nearest centre.

Visit in Person for Form Collection or Submission

Go to the designated visa application centre or embassy to:

• Collect the Schengen Visa Application Form for the Czech Republic.
• Submit the filled application form along with photographs and required documents.

Ensure all paperwork is organized and follows the Czech Republic’s Schengen checklist.

Get Appointment Confirmation

If biometrics or an interview is required, the centre will schedule a separate appointment and provide an appointment slip or confirmation letter.

Pay the Visa Fee at the Centre

Fees can usually be paid by cash or card during your visit. Always collect the official receipt, which includes your tracking number.

Submit Documents and Biometric Data

On the day of your appointment, submit your documents, provide your fingerprints, and ensure your passport is handed over to the staff. Ask for an estimated timeline for processing.

Track and Collect Your Passport

After processing, you can:

• Track your application online with your reference number.
• Collect your passport in person or authorize someone with proper ID and letter of authority, as per VFS instructions.

Must Read: Czech Republic Visa Photo Requirements for Indians

Top 5 Locations for Czech Republic Visa Appointment in India

If you’re applying for a Czech Republic tourist visa from India, VFS Global operates authorized Visa Application Centres across major cities. 

These centres handle appointment scheduling, document collection, and biometric data submission on behalf of the Embassy of the Czech Republic in New Delhi.

1. New Delhi

Address: Mezzanine Level Shivaji Stadium Metro Station, Baba Kharak Singh Rd, Connaught Place, New Delhi, Delhi 110001

Phone: 022-6786 6013

Email: [email protected] 

Timings:

• Submission – Mon to Fri: 09:00 AM – 04:00 PM
• Passport Collection – Mon to Fri: 09:00 AM – 04:00 PM
2. Mumbai

Address: Ground & First Floor, Trade Centre BKC, Kolivery Village, MMRDA Area, Bandra Kurla Complex, Bandra East, Mumbai, Maharashtra 400051

Phone: 022-6786 6013

Email: [email protected]

Timings:

• Submission – Mon to Fri: 09:00 AM – 04:00 PM
• Passport Collection – Mon to Fri: 09:00 AM – 04:00 PM
3. Bangalore

Address: Gopalan Innovation Mall, 22, Bannerghatta Main Road, J.P. Nagar 3rd Phase, Bangalore – 560076

Phone: 022-6786 6013

Email: [email protected]

Timings:

• Submission – Mon to Fri: 08:00 AM – 03:00 PM
• Passport Collection – Mon to Fri: 01:00 PM – 03:00 PM
4. Chennai

Address: Third Floor, TOWERS-C, Ethiraj Salai, Rostrevor Garden, Egmore, Chennai, Tamil Nadu 600008

Phone: 022-6786 6013

Email: [email protected]

Timings:

• Submission – Mon to Fri: 08:00 AM – 03:00 PM
• Passport Collection – Mon to Fri: 01:00 PM – 03:00 PM
5. Hyderabad

Address: 1, Metro Station, Punjagutta Officers Colony, Punjagutta, Hyderabad, Telangana 500082

Phone: 022-6786 6013

Email: [email protected]

Timings:

• Submission – Mon to Fri: 08:00 AM – 03:00 PM
• Passport Collection – Mon to Fri: 01:00 PM – 03:00 PM

Suggested Read: Czech Republic Visa Rejection For Indians

What is the Purpose of a Czech Republic Visa Appointment?

The Czech Republic visa appointment is a mandatory step that ensures your visa application is complete and ready for processing. 

Purpose	Details
Verification of Documents	The embassy or visa application center checks your passport, visa form, travel itinerary, proof of stay, insurance, and financial documents to confirm everything is in order.
Biometrics Collection	Your fingerprints and photograph are collected and stored in the Schengen Visa Information System (VIS) to verify your identity across the Schengen region.
Personal Interview	You may be asked questions about your trip duration, financial background, purpose of visit, and return intentions to assess your eligibility for a tourist visa.
Application Submission	You officially submit all required documents and your visa application. This step starts the review process leading to a decision from the Czech authorities.

Documents Required for the Czech Republic Visa Appointment

To schedule a Czech Republic visa appointment, make sure you have the following documents ready for submission:

• Completed Visa Application Form: Fill out the official Schengen visa application form. You can download it from theCzech Ministry of Foreign Affairs or complete it at your nearest VFS Global center.

• Passport: Your passport must be valid for at least three months beyond your intended return date and must have at least two blank pages.

• Photographs: Two recent passport-sized photos taken within the last six months, meeting Schengen photo specifications.

• Proof of Accommodation: Hotel reservations, an invitation letter from a host in the Czech Republic, or a letter of guarantee confirming your place of stay.

• Travel Insurance: Schengen-compliant travel insurance covering emergency medical expenses and repatriation, with a minimum coverage of €30,000, valid across the entire Schengen Area.

• Proof of Financial Means: Recent bank statements (last three months), a letter from your employer, or sponsorship documents proving that you can financially support yourself during your stay.

• Flight Reservations: A copy of round-trip flight bookings or any other proof of transport confirming your entry and exit from the Czech Republic.

• Cover Letter: A detailed letter stating the purpose of your visit, travel itinerary, duration of stay, and any additional relevant information.

• Supporting Documents (If Applicable): Invitation letter (if staying with friends/family), employment verification letter, leave approval letter, or copies of previous Schengen visas.

Suggested Read: 14 Reasons to Visit the Czech Republic Right Now

Photograph Requirements for All Types of Visas for the Czech Republic

Size:

• The photograph must be 35mm wide and 45mm high.
• The head should occupy 70–80% of the image.
• The vertical distance from the eyes to the chin must be at least 13mm.

Background:

• A plain, light-colored background is required (white or off-white preferred).
• No patterns, shadows, or objects should appear in the background.

Expression:

• A neutral facial expression, with eyes open and mouth closed.
• Smiling or showing teeth is not allowed.
• You cannot wear sunglasses or accessories that hide your facial features.
• Head coverings are permitted only for religious or medical reasons, and must not obstruct identification.

Other Notes:

• The photo must be taken within the last three months.
• It must be clear, sharp, in focus, and printed on standard photographic paper.
• Prescription glasses are allowed, but must not have thick frames or reflect light.
• Facial hair is permitted as long as the face is fully visible.

Suggested Read: Spring in Czech Republic | Complete Guide to Weather, Festivals & Essential Travel Tips

Czech Republic Visa Fees for Indians

Fee Category	Visa Fee (INR)
Adult Visa	INR 8,300
Children (6–12 yrs)	INR 4,200
Child (below 6 yrs)	FREE
OneVasco Service Fee	INR 2,500
VFS Global Service Charges	INR 1,291

Note:

• Fees are subject to change based on exchange rates and embassy policies. All payments are non-refundable, even in the event of a visa refusal. 
• Payments must typically be made via credit/debit card or demand draft; cash is not accepted. 
• Fee exemptions may apply for EU/EEA family members upon providing valid documentation. 

How Much is the Waiting Time for a Czech Republic Visa Appointment?

The average waiting time for a Czech Republic tourist visa appointment can vary based on demand, location, and season. While off-peak periods may offer quicker appointments, peak seasons often lead to delays. 

Factor	Details
Peak Seasons	Waiting times increase during summer (May–August) and winter holidays (Nov–Dec).
Type of Visa	Tourist visa applications may face delays during vacation months and holidays.
Location	High-demand cities like Delhi, Mumbai, and Bengaluru may experience longer queues. Smaller centres may have limited slots.
General Estimate	Average waiting time ranges from 5 to 20 working days in off-peak periods. During peak times, it may extend up to 4–6 weeks.
Recommendation	Schedule your appointment at least 4–6 weeks in advance to avoid delays.

Note: These timelines are for short-term tourist visas only, and are subject to change based on embassy workload and verification needs.

Suggested Read: How To Check Czech Republic Visa Status In India

Tips for a Successful Czech Republic Visa Interview

• Be Prepared: Know your Czech Republic travel plans inside out. Be ready to explain your itinerary, including travel dates, accommodation details, and planned activities. Keep all supporting documents during the interview.
• Be Honest: Answer all questions truthfully and consistently. Avoid vague or exaggerated statements. Clearly explain the purpose of your tourist visit, how long you plan to stay, and how you will finance your trip. Demonstrating sincerity increases your chances of approval.
• Dress Appropriately: First impressions matter. Wear formal or semi-formal attire to reflect seriousness and respect for the process. Avoid overly casual or flashy clothing.
• Be Punctual: Arrive at the visa center at least 15 minutes before your appointment. This not only reduces stress but also shows that you value the process and are responsible.
• Practice Common Questions: Prepare for typical interview questions like: “Why do you want to visit the Czech Republic?”, “Do you have travel insurance?”, or “How will you fund your trip?” Practice clear, confident responses that align with the information in your application.
• Stay Calm: Even if the visa officer asks detailed or challenging questions, maintain your composure. Take a moment before answering, maintain a steady tone, and don’t rush. Staying calm projects confidence and clarity.
• Demonstrate Strong Ties to India: Be ready to explain why you will return to India after your visit — such as having a job, family, or property here. This reassures the officer that you don’t intend to overstay.
• Be Organized: Carry your documents in a clear folder, in the required order. This allows you to present them quickly when asked, leaving a professional impression.
• Maintain Eye Contact and Politeness: Look the interviewer in the eye when speaking and listen actively. Speak respectfully, even if the questions seem repetitive or strict.
• Know Your Rights: If something isn’t clear, politely ask the officer to repeat or clarify. You’re allowed to understand the process and provide accurate answers.

How to Track Czech Republic Visa from India?

• Online Portal: VFS Global provides a dedicated online tracking system for Czech Republic tourist visa applications. Visit theVFS Global tracking portal and select the “Track Your Application” tab. Enter your reference number and last name exactly as submitted. Fill in the captcha code and click “Submit” to view the current status of your visa.

• Application Number: You will receive a unique reference number at the time of your visa appointment. This number is essential to track your visa status. It is printed on the payment receipt and appointment confirmation—keep it secure to avoid any delays in updates.

• Direct Inquiry: If the online portal doesn’t reflect updates or if your visa status remains unchanged for several days, you can directly contact the VFS Global Czech Visa Application Center where you submitted your documents. Use the contact details from your confirmation email or visit the official VFS website for location-specific numbers and support.

Note: You may also receive real-time email or SMS notifications from VFS Global once your passport is ready for collection or has been dispatched, based on the service options you selected.

FAQs

Is it mandatory to visit the visa center personally? Can someone else apply on my behalf?

Yes, personal appearance is mandatory for biometric data collection, including fingerprinting and photograph. A representative may submit documents only if your biometrics were previously recorded (within the last 59 months for a Schengen visa). However, they cannot attend the appointment or give biometrics on your behalf.

How early should I apply for a Czech Republic tourist visa?

You should apply at least 4–6 weeks in advance of your planned travel date. During peak travel seasons (summer or holidays), it’s safer to apply 2–3 months in advance to ensure timely processing.

What is the waiting time for a Czech Republic visa appointment in India?

The waiting time varies depending on city and season. In high-demand cities like Mumbai or Delhi, it may take 3–6 weeks during peak seasons. In off-peak months or smaller cities, appointments may be available within 1–2 weeks.

What questions can I expect during the Czech Republic tourist visa interview?

Expect questions related to your travel purpose, itinerary, financial status, accommodation, and ties to India. For example:

• Why are you visiting the Czech Republic?
• Do you have confirmed hotel bookings and return tickets?
• Who is funding your trip?

Is there a dress code for the Czech Republic visa appointment?

There is no official dress code, but it’s recommended to dress neatly in formal or semi-formal attire. A tidy appearance shows professionalism and respect for the process.

What should I do to avoid cancellation of my Czech Republic visa appointment?

Ensure that you:

• Submit all required documents in the correct format.
• Pay the applicable fees.
• Reach the visa center on time.
• Don’t provide false or incomplete information.

Can I reschedule my Czech Republic visa appointment?

Yes, appointments can be rescheduled through the VFS Global portal. Make sure to reschedule at least 48–72 hours in advance to avoid delays or cancellation.

How can I request an expedited visa appointment for the Czech Republic?

To request a fast-track appointment, you must provide proof of urgency—like medical emergencies, academic deadlines, or urgent business travel. Contact VFS Global or the Czech consulate directly for exact requirements and approval.

Do children and infants need separate visa appointments?

Yes, each child or infant must have a separate visa application and appointment, even if biometrics are not required for those under 12. Required documents vary slightly for minors, so verify before applying.

How can I improve my chances of getting a Czech Republic visa appointment quickly?

• Check the VFS portal frequently for slot availability.
• Try booking during off-peak hours or days.
• Consider applying in less crowded cities or using OneVasco services for expert guidance and faster processing.

Is a biometric appointment mandatory for Czech Republic tourist visas?

Yes, biometric data is mandatory for most applicants. This includes fingerprints and a photograph unless you submitted biometrics within the past 59 months for a Schengen visa.

What happens if I’m late for my Czech Republic visa appointment?

Late arrivals are usually denied entry to the visa center. It’s strongly recommended to arrive at least 15 minutes early to complete security checks and registration. Missing your slot means you will likely need to reschedule your appointment, restarting the process of how to book Czech Republic visa appointment.