How to Book a Romania Visa Appointment?

Planning a trip to Romania for tourism? Before exploring its castles and countryside, you must know how to book a Romania visa appointment. 

This appointment is your first official step in the visa process, required to submit your documents and provide biometrics. Without completing this step, your visa application will not be accepted or processed. 

Whether you’re traveling for a short vacation or a family visit, the Romania tourist visa appointment is essential to secure legal entry into the country. Let’s go through the booking process in detail.

How to Schedule a Romania Visa Appointment?

If you’re planning a trip to Romania for tourism, booking your visa appointment is a vital step. For Indian citizens, Romania tourist visa applications are processed through the Romanian Ministry of Foreign Affairs and scheduled at the Embassy of Romania in New Delhi or designated Visa Application Centers (VACs). 

The process is slightly different from Schengen countries and involves first submitting an online visa application, followed by booking an appointment via email. Below are step-by-step guides tailored specifically for Romania tourist visa appointments.

Suggested Read: Apply for a Romania Visa for Indians – Requirements & Process 

Online Steps 

1. Visit the Romanian Ministry of Foreign Affairs eVisa Portal

Go to https://evisa.mae.ro and register for a new account using your email ID and password.

2. Identify and Select Your Visa Type

After logging in, select “Short-stay Visa – Tourist (C/TU)” as your visa category. Review all eligibility requirements carefully.

3. Fill Out the Application Form

Complete the visa application form online. Ensure that all details, passport, itinerary, and accommodation are accurate and match your documents. You’ll be required to upload scanned copies of the required documents in PDF or JPEG format.

4. Submit the Application

Once the form is filled and documents uploaded, submit your application through the eVisa portal. Note your application ID for future tracking.

5. Wait for Email Confirmation

After submission, you will receive an email from the Romanian Embassy with instructions on how to schedule your appointment. This may take up to 7 working days.

6. Schedule Your Appointment via Email

Follow the email instructions to book your appointment at the Embassy of Romania in New Delhi or the designated Visa Application Centre. You may need to reply to the email with your preferred dates or confirm the time slot provided.

7. Print Your Appointment Confirmation

You’ll receive an appointment confirmation PDF via email. Print this and carry it with you on the appointment day.

8. Attend the Appointment

Visit the designated centre with:

• Printed visa application
• Original passport
• All supporting documents
• Printed appointment letter

Biometrics (fingerprints and photo) will be collected. You’ll also pay the visa fee if not already been paid online.

9. Track Your Application

You can track your visa status on the eVisa Portal using your application ID.

Offline Steps 

In limited cases, especially if you’re unable to access the online system, you can try the offline method:

1. Contact the Romanian Embassy in New Delhi

Email or call the Embassy to inquire about offline application options for tourist visas. Most tourist applicants are still directed to use the online system first.

• Email: [email protected]

• Phone: +91-11-2614-0114

2. Submit Documents in Person (if approved)

If granted permission, visit the Embassy in New Delhi during working hours. Carry your completed visa application and all supporting documents.

3. Book or Confirm Appointment on Site

The Embassy staff may provide you with an appointment slip or schedule your visit for biometric collection and document verification.

4. Pay Visa Fee

Pay the applicable visa fee at the time of submission (usually in INR as per the exchange rate fixed by the Embassy).

Top Location for Romania Visa Appointment in India

Romania currently operates primarily through the Embassy in New Delhi. However, supporting document collection and appointment services may be available via regional centres operated by partners. Here are the key locations:

1. New Delhi – Romanian Embassy (Main Centre)

• Address: D-5/6, Vasant Vihar, New Delhi – 110057
• Email: [email protected]

• Phone: +91-11-2614-0114
• Timings: Monday–Friday, 09:00 AM – 12:00 PM (submission)

Suggested Read: Romania Comes Alive at Night: Explore the Magic of Its Nightlife

What is the Purpose of Romania Visa Appointment?

The Romania tourist visa appointment is a mandatory step that ensures your visa application is complete, accurate, and ready for processing. It allows authorities to verify your eligibility for entry into Romania for tourism purposes.

Purpose	Details
Formal Application	This appointment is the official step to submit your Romania tourist visa application and initiate the visa process.
Document Submission	You must present all required documents, including the application form, passport, photos, insurance, financial proof, and travel plans.
Fee Payment	Visa fees are paid during the appointment either online in advance or at the visa application centre, depending on the chosen process.
Biometric Data Collection	Fingerprints and a digital photo are taken and recorded in the Visa Information System (VIS) for security and identity verification.
Personal Interview (if required)	A consular officer may ask questions about your travel plans, financial situation, and intent to return, to confirm the purpose of your visit.
Visa Issuance (if approved)	If your application is successful, the visa will be processed and issued, allowing you to travel to Romania for tourism.

Documents Required for the Romania Tourist Visa Appointment

To schedule a Romania tourist visa appointment, make sure you have the following documents ready for submission:

• Valid Passport: Your passport must be valid for at least three months beyond your planned departure from Romania and must contain at least two blank pages. Carry copies of your current and previous passports as well.
• Completed Visa Application Form: Fill out the short-stay (Type C) visa application form accurately and completely, either online or using the form provided by the consulate.
• Photographs: Submit two recent passport-sized photos (3cm x 4cm) with a white background, neutral expression, and clear visibility of facial features.
• Travel Itinerary: Provide a confirmed round-trip flight reservation showing your entry and exit from Romania.
• Proof of Accommodation: Present hotel bookings, Airbnb confirmation, or an invitation letter from a host residing in Romania (if applicable), covering your entire stay.
• Travel Insurance: Submit valid travel medical insurance with coverage of at least €30,000, valid throughout the Schengen Area and for the entire duration of your stay.
• Proof of Financial Means: Demonstrate that you can financially support yourself during your trip. This includes:
• Bank statements or pay slips for the last six months.
• Proof of sufficient funds: at least €50 per day, and not less than €500 for the entire stay.
• Supporting Documents:
• Invitation Letter: If you’re staying with a host, provide an invitation letter approved by the Romanian Immigration Authority.
• Proof of Employment: A letter from your employer stating your position, salary, and approval of leave.
• Purpose of Travel: A personal cover letter briefly explaining your travel plans and reasons for visiting Romania.
• Criminal Record Certificate: May be required in certain cases, especially for long-stay or repeat applicants.
• Any Additional Documents: Depending on your jurisdiction, the Romanian Embassy may request other supporting documents. Always check the latest checklist for your region before applying.

Suggested Read: Romania Visa Photo Size Requirement & Specification Guide

Photograph Requirements for All Types of Visas for Romania

Size:

• The photograph must be 35mm in width and 45mm in height (1.38 x 1.77 inches).
• The head should measure between 32mm and 36mm from the top of the hair to the chin, covering 70–80% of the image.

Quantity:

Two identical, recent color photographs are required.

Background:

The background must be plain white or light blue, without any shadows, textures, or patterns.

Face:

• The applicant must face the camera directly with a neutral expression.
• The mouth should be closed, and the eyes open and visible.
• The head must be centered, not tilted or turned.
• The face should occupy most of the frame and be in sharp focus.

General Requirements:

• The photo must be taken within the last 6 months.
• No retouching, filters, or edits are allowed.
• Glasses are allowed only if they do not obscure the eyes or create glare.
• Religious headwear is permitted if it does not cover the face.
• Photos should be printed on high-quality photographic paper with a matte finish.

Note: For Romania Tourist Visa applications, failure to meet these exact photo standards may result in delays or rejection of your visa. Always carry physical copies when attending the appointment.

Romania Visa Fees for Indians

Fee Category	Tourist Visa Fee (INR)
Adult Visa (Type C)	Rs. 9,000 (approx. €90)
Children (6–12 years)	Rs. 4,520 (approx. €45)
Child (below 6 years)	FREE

Note:

Fees are approximate and based on current exchange rates. They may vary monthly. Consulate service charges and visa fees are non-refundable, even in case of a visa refusal. Additional processing or courier charges may apply depending on the application center. Payments can typically be made using Cash, UPI, Visa/MasterCard, or RuPay.

Must Read: Sacred Journeys: The 11 Most Beautiful Churches in Romania Worth Your Visit

How Much is the Waiting Time of the Romania Visa Appointment?

The average waiting time to book a Romania visa appointment for a tourist visa can range from 5 to 20 working days during regular periods. However, this timeline is subject to multiple factors including season, visa demand, and location. Below is a detailed breakdown:

Factor	Details
Peak Seasons	Appointment slots are limited during summer (May to August) and festive periods (November to December). Expect longer wait times.
Type of Visa	Tourist visa (C-type) processing typically takes up to 15 calendar days after submission. However, appointment availability may delay submission by 1–3 weeks during peak periods.
Location	Major cities like New Delhi and Mumbai often have higher demand, resulting in longer waiting times. Smaller cities may offer quicker slots but limited capacity.
Volume of Applications	During vacation seasons or international events, high application volume may cause delays in both appointments and processing.
Completeness of Application	Incomplete or incorrect documents can delay both the appointment process and the visa decision. Always double-check your documents before scheduling.
General Estimate	On average, expect a 5–20 working day wait for an appointment. During high-demand months, this may extend to 4–6 weeks.

Important Tip: To avoid delays, try booking your Romania visa appointment at least 2–3 months in advance, especially if you plan to travel during the summer or holiday seasons.

Must Read: 18 Top Restaurants in Romania for First-Time Tourists

Tips for a Successful Romania Visa Interview

Be Prepared: Know your travel itinerary thoroughly—dates, cities, accommodation, and activities in Romania. Carry printed copies of your hotel bookings, flight reservations, travel insurance, and day-wise itinerary. Visa officers want to see that you have planned responsibly.

Be Honest: Answer all questions truthfully, especially regarding your employment, finances, and travel history. Any inconsistency between your verbal answers and your application documents can lead to a visa denial.

Dress Appropriately: Choose formal or smart semi-formal clothing for your interview. Dressing neatly shows that you take the application process seriously and creates a positive impression.

Be Punctual: Arrive at the application center at least 15–20 minutes before your scheduled time. Being early prevents last-minute panic and shows respect for the process.

Practice Common Questions: Prepare answers to typical interview questions such as:

• “Why do you want to visit Romania?”
• “What cities will you visit?”
• “Who will finance your trip?”
• “What do you do for a living?”

Stay Calm: It’s normal to feel nervous, but remain calm and composed. Listen to the questions carefully, take a moment to think, and then answer clearly and politely.

Show Strong Home Ties: Mention your reasons for returning to India, such as a stable job, family responsibilities, ongoing studies, or owned property. These show that you do not intend to overstay your visa.

Organize Your Documents: Keep all your documents in a neat folder, arranged in order: passport, appointment letter, application form, bank statements, ITRs, and travel bookings. Quick access during the interview creates a good impression.

Practice Your English: Although the interview may be short, clear communication is key. Practice speaking in English if it’s not your first language, so you can express your plans with confidence.

Learn About Romania: Basic knowledge about Romania’s tourist spots, local customs, or festivals can indicate genuine interest. Mentioning places like Bucharest, Brasov, or Transylvania in your itinerary adds credibility.

Be Confident: Confidence matters more than perfection. Speak, maintain eye contact, and avoid long-winded answers. Confidence shows you are a genuine and responsible traveler.

How to Track Romania Visa from India?

• Online Portal: You can track your Romania tourist visa application through the official E-Visa portal where you submitted your application. Visit the portal and navigate to the “Track Application” or “Check Status” section. Enter your file number and password used during registration to view real-time updates on your visa status.
• Application Number: Upon submission, you will receive a unique file number or application ID. This number is essential for tracking your visa status. Make sure to save it securely, as it allows you to check your application progress anytime through the portal.
• Email Notifications: After applying, you may receive automated email updates regarding your application status. These updates may include tracking links or status notifications. Always check your inbox and spam folders for official communication.
• Direct Inquiry: If online tracking doesn’t work or if you need clarification, you can contact the Romanian embassy or consulate where you submitted your application. Provide your file number and personal details to receive assistance.

FAQs

Is it mandatory to visit the centre personally? Can I send a representative to the application centre on my behalf?

Yes, it is mandatory for all applicants to visit the Romania Visa Application Centre or Embassy in person for biometric data collection. A representative cannot attend or complete the process on your behalf.

How early should I apply for a Romania visa appointment?

You should apply at least 2–3 months before your intended travel date. Appointment slots and processing times can be longer during peak tourist seasons.

What is the waiting time for a Romania visa appointment?

The waiting time for a Romania visa appointment in India typically ranges from 5 to 20 working days. During peak travel seasons, this can extend to 4–6 weeks.

What are the questions I can expect during my Romania visa interview?

Expect questions about your travel plans, itinerary, purpose of visit, source of funds, employment, and ties to India. Be ready to explain who is sponsoring your trip and your return plans.

Is there any dress code for the Romania visa appointment?

While there is no official dress code, it is advised to dress neatly and professionally. A formal or smart-casual outfit is recommended for a good first impression.

What steps can I take to avoid cancellation of my Romania visa appointment?

To avoid cancellation, ensure that all your documents are complete and accurate, attend on time, and carry a printed copy of your appointment letter. Notify the centre in advance if you need to reschedule.

Can I reschedule my Romania visa appointment?

Yes, you can reschedule your Romania visa appointment by replying to the email from the Romanian Embassy that confirmed your appointment. This must be done well in advance of your scheduled date.

What is the process for requesting an expedited visa appointment?

To request an expedited Romania visa appointment, you must email the Romanian Embassy with valid proof of urgency, such as a medical emergency or close family situation. Approval is granted case-by-case.

Do babies need separate appointments for Romania visa applications?

Yes, each applicant, including infants and children, must have a separate appointment. Biometric data is typically not required for children under 12, but they must still be registered.

What happens if I arrive late for a Romania visa appointment in India?

If you arrive late, you may not be allowed to attend your appointment. Arrive at least 15–20 minutes early to allow time for security and check-in.

What is the easiest way to get a Romania visa slot for an interview?

The best way is to monitor the Romania eVisa portal and check for slot availability during non-peak hours (early morning or late night). Booking 2–3 months in advance increases your chances.

Is a Romania biometric appointment mandatory?

Yes, biometric data collection (fingerprints and photo) is mandatory for all applicants aged 12 and above. This is a standard requirement for security and identity verification.