How to Check Italy Visa Status? [Updated Guide]

If you’ve applied for an Italy visa, the next step is knowing its status. You can easily check it online using your application reference number and passport details on the official portal. This helps you confirm approval, spot delays, or fix errors early. 

This guide explains the exact steps to track your Italy visa status, common issues, and solutions for smooth travel planning.

In this comprehensive guide, we’ll walk you through the following topics:

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Requirements to Check Your Italy Visa Status

Before you begin tracking your Italy visa application status, ensure you have the following details and documents ready:

Reference Number

The reference number is a unique identifier assigned to your Italy visa application. It is provided to you at the time of application submission and serves as the primary tracking number. Without this reference number, you cannot check your Italy visa processing status online.

Date of Birth

You will need to enter your accurate date of birth as per your passport to verify your Italy visa status online. Double-check that the entered date matches your identification documents.

Last Name

In some cases, you may also be asked to provide your last name for authentication purposes when you track Italy visa status. Ensure you enter it exactly as it appears on your passport.

Passport or Travel Documents

While you don’t need your physical passport to check your Italy visa status online, you may need to enter your passport number for verification.

Ensure you have these details handy before proceeding to track your Italy tourist visa application status.

Must Read: Italy Visa For Indians – E-Visa Requirements, Eligibility & How To Apply

How to Check Italy Visa Status?

You can check your Italy visa status through the following methods:

• Online Tracking: The most convenient way to track Italy visa application status is through the official VFS Global website. You will need to enter your reference number and date of birth.
• Offline Tracking: There are no formal offline tracking options. If you prefer to check the status offline, visit the Visa Application Centre or the Italian Consulate where you submitted your application. Bring your receipt number, passport, and other supporting documents.

Must Read: How To Check Italy Visa Status Using Passport Number?

How to Check Italy Visa Status Online?

The online method involves using the VFS Global portal, while the offline option includes visiting the Visa Application Centre, the Italian Embassy, or contacting the Consulate. Checking the status of your Italy visa application online is the most convenient option. Here’s a step-by-step walkthrough:

Step 1: Visit the Official Website:

• Go to the VFS Global Italy Visa page.

Step 2: Navigate to Visa Tracking:

• Look for the “Track Your Application” section on the page.
• Click on the “Track Your Application Status” button.

Step 3: Enter Required Information:

• Reference Number: Enter your Italy visa application reference number.
• Last Name: Type in your last name as per your passport.
• Date of Birth: Select your birth date from the calendar.

Step 4: Submit and Check Status:

• Enter the captcha code displayed on the screen.
• Click the “Submit” button.
• Your current Italy visa application status will be displayed on the next page.

By following these simple steps, you can easily track your Italy visa status online from the comfort of your home.

How to Check Italy Visa Status Offline?

Yes, you can check the status of your Italy visa application offline by: 

• Visiting the Visa Application Centre where you applied
• Visiting the Italian Embassy or Consulate in your city with your application reference number and other supporting documents
• Calling the Consulate

Must Read: Italy Visa Rejection for Indian Nationals

Common Issues Related to Checking Italy Visa Status

When checking your Italy visa status online, applicants often face a few recurring issues that can delay or complicate the process. Being aware of these problems in advance helps you resolve them quickly.

• Delays in Processing

During peak travel seasons or when additional verification is required, Italy visa applications may take longer than expected. If your status remains unchanged for several weeks, it is best to contact the Visa Application Centre or the Italian Consulate for updates.

• Technical Difficulties

The online tracking system may occasionally face glitches, downtime, or slow loading issues. If this happens, try again later, clear your browser cache, or use alternative platforms such as the VFS Global Italy visa tracking portal.

• Incorrect or Incomplete Information

Entering the wrong application reference number, last name, or date of birth often leads to an error or “no record found” message. Remember that passport numbers cannot be used for tracking. Always use the correct reference number provided on your receipt.

• Pending Documentation

Sometimes, your application may remain on hold because the consulate has requested additional documents such as proof of funds, accommodation details, or travel insurance. Monitor your email closely and provide the documents promptly to avoid delays.

Must Read: Italy Visa Appeal For Indians

What to Do if Your Italy Visa is Delayed?

If your Italy visa status shows a prolonged delay, consider taking the following actions:

• Contact the Italian Embassy or Consulate: Reach out to the Italian embassy or consulate handling your application to inquire about the reason for the delay and any additional information they may require.
• Provide Additional Documentation: If the delay is due to incomplete or missing documents, promptly submit the required materials to expedite the process.
• Be Patient: Italy visa processing time can vary depending on the volume of applications and individual circumstances. Allow sufficient time before your intended travel date.

What Should You Do After an Italy Visa Rejection?

If your Italy tourist visa application is denied, don’t lose heart. Here’s what you can do, depending on the type of visa you applied for:

Visa on Arrival: Italy does not offer visas on arrival for Indian citizens. If your visa application is rejected, you cannot travel to Italy without a valid visa.

e-Visa: Italy does not have an e-Visa facility for tourists. You will need to apply for a regular sticker visa through VFS Global.

Sticker Visa: If your sticker visa application is denied, you have two options:

1. Appeal the Decision: If you believe the rejection was unjustified, you can appeal the decision by writing to the Italian Embassy or Consulate that processed your application. Provide additional supporting documents to strengthen your case.
2. Reapply with a New Application: Alternatively, you can start afresh and submit a new Italy visa application. Carefully go through the rejection reasons, address the concerns raised, and provide all necessary documents to improve your chances of approval.

Must Read: Italy Visa Extension for Indians

Italy Visa Appeal Process

If you’re appealing an Italy visa rejection, submit a detailed appeal letter to the embassy or consulate explaining why the decision was unjustified and how you meet the visa requirements. Include additional supporting documents, pay any required appeal fee, and wait for the decision, keeping in mind that processing times may vary. For a detailed guide, click here.

Filing a New Application (Re-Application)

If reapplying for an Italy visa after rejection, carefully review the refusal reasons and address them in your new application. Ensure all details are accurate, consistent, and supported by relevant documents like proof of funds, a detailed itinerary, or a letter of invitation.

Must Read: Italy Visa Photo Requirements for Indians

FAQs: Checking Italy Tourist Visa Status for Indian Citizens

1. How to track your Italy visa application?

To track your Italy visa application, visit the official VFS Global Italy Visa page, navigate to the “Track Your Application” section, enter your reference number, last name, and date of birth, and click “Submit” to view your current visa status.

2. Can you check Italy visa status online?

Yes, you can do an Italy visa status check online through the VFS Global website. You will need your reference number, last name, and date of birth to access your visa application status.

3. Can you track your Italy visa application using your passport number?

No, you cannot track your Italy visa application using your passport number alone. You need the unique reference number generated during your visa application submission for the Italy visa check by passport number.

4. What information do you need to check your Italy visa application status?

To check your Italy visa application status online, you need your reference number, last name, and date of birth. Ensure you have these details ready before accessing the visa tracking portal.

5. How long does it take to process an Italy visa application?

The processing time for Italy visa applications is typically 15-21 working days from the date of submission. However, this can vary depending on the volume of applications and the specific Italian Embassy or Consulate handling your case.

6. What should you do if your Italy visa application gets denied?

If your Italy visa application is denied, you can either appeal the decision by writing to the Italian Embassy or Consulate that processed your application or submit a new visa application addressing the reasons for rejection.