How To Book Germany Visa Appointment In India?

Before obtaining your Germany tourist visa, you must visit a visa application center to verify your identity and documents. Wondering how to book Germany visa appointment in India?

In this article, you’ll learn everything you need to know about the Germany visa appointment process for Indians.

Table of Content

How to Book Germany Visa Appointment?
Preparing for the Germany Visa Interview
Post-Interview: What are the Next Steps?
FAQs

How to Book Germany Visa Appointment?

Scheduling your Germany visa appointment is critical in the visa application process. Let’s break down the online and offline procedures.

Online Steps to Book a Germany Visa Appointment

Follow these steps to complete your Germany visa application and book your appointment online:

Step 1: Fill Out the Online Visa Application Form

Visit the official Germany Visa website and complete the online application form for a short-stay Schengen visa. Provide accurate personal, passport, and travel details. Print the completed form.

Step 2: Book an Appointment

Go to the VFS Global appointment portal for Germany. Provide your email address and set a password to create an account. Log in to proceed.

Step 3: Select Application Center

Select your nearest Germany Visa Application Center from the list of locations in India. Currently, centers are available in New Delhi, Mumbai, Bengaluru, Chennai, and Kolkata.

Step 4: Book an Appointment

Select your preferred appointment date and time from the available slots. The Germany visa appointment availability depends on the volume of applications at each center. Book well in advance for better options.

Step 5: Pay the Visa Fee Online

Make the visa fee payment online using a credit/debit card or net banking. As of 2024, the short-stay visa fee for Indian citizens is €80 (approx. INR 7,100). You’ll also pay a service fee to VFS Global.

Step 6: Print the Appointment Confirmation

After successful payment, you’ll receive a confirmation of your Germany visa booking procedure with the appointment details. You can reschedule Germany visa appointment up to 3 working days before the scheduled date.

Offline Steps to Book a Germany Visa Appointment

There is no offline process for booking a Germany visa appointment in India. The online application for Germany visa appointment is mandatory.

Locations Available in India for Germany Visa Appointments

Germany visa appointment for Indians is available at the following VACs in major cities:

New Delhi
Address: Shivaji Stadium Metro Station, Mezzanine level Baba Kharak Singh Marg, Connaught Place
Hours: 08:00 AM – 02:00 PM (Monday to Friday)

Mumbai
Address: The Arcade, 2nd Floor, World Trade Centre, Cuffe Parade
Hours: 08:00 AM – 02:00 PM (Monday to Friday)

Kolkata
Address: Rene Tower, 1st Floor, Plot No. AA-I, Premises No.1589, Rajdanga Main Road, (Near Gitanjali Stadium)
Hours: 08:00 AM – 12:00 PM (Monday to Friday)

Chennai
Address: Fagun Towers, Second Floor, No.74, Ethiraj Salai, Egmore
Hours: 08:00 AM – 02:00 PM (Monday to Friday)

Bengaluru
Address: Global Tech Park Block B, O’Shaughnessy Road, Langford Town,
Hours: 08:00 AM – 02:00 PM (Monday to Friday)

For more locations, visit the VFS Global website.

Suggested Read: Germany Visa Rejection for Indians

Documents Needed for a Germany Visa Appointment

Gather the following required documents for your Germany visa appointment:

Printed and signed visa application form
Valid passport with minimum 2 blank pages, valid for 3 months beyond the return date
2 recent passport-size photos (35mm x 45mm) with white background
Schengen travel insurance with a minimum €30,000 coverage
Proof of accommodation – hotel bookings, rental agreement, or invitation letter
Proof of financial means – bank statements, income tax returns, or sponsorship letter
Round-trip flight ticket reservations
Detailed travel itinerary
Proof of civil status – marriage certificate, birth certificate of children, or death certificate of spouse, if applicable

All documents must be provided in A4 format. Based on your specific case, additional documents may be requested.

Germany Visa Appointment Waiting Time

The waiting time for Germany visa appointment slots depends on the available dates. Book your Germany visa slot online as soon as possible for better availability.

After your visa appointment, the standard processing time is 15 calendar days. It may take up to 30 days in some cases.

Suggested Read: Germany Visa Appeal for Indians

Preparing for the Germany Visa Interview

Now that you know the Germany visa booking procedure. Here’s how to prepare for it:

What questions can I expect during my Germany visa interview?

Expect questions on the following topics during your Germany visa interview:

What is the purpose of your trip to Germany?
How long do you intend to stay in Germany?
When are you planning to return to India?
How will you financially support your stay in Germany?
Have you visited Germany before? If yes, when and why?
Do you have valid travel health insurance for your trip?
Where will you be staying during your visit to Germany?
Do you speak German or English to communicate?

What is the Dress Code for Germany Visa Appointment?

Dress neatly and professionally for your Germany visa appointment.

Business casual attire is recommended.
Avoid flashy or overly casual outfits.
Keep your face fully visible for the photograph.
Religious or medical headwear is allowed.

What are the Tips for a Successful Germany Visa Appointment?

Fill out the online application form accurately and completely.
Upload all required documents in the specified format for self-service.
Arrive 15 minutes before your scheduled appointment time.
Dress in neat, professional attire for the visa interview.
Provide honest, precise answers to the interview questions.
Review the VAC rules and special requirements that may apply to you.

Suggested Read: How to Check Germany Visa Status

Post-Interview: What are the Next Steps?

Check your Germany visa approval status online by logging into the appointment portal. Await email or SMS updates from the VAC regarding your application.

Promptly respond to any requests for additional information or documentation. Once processed, you’ll receive your passport with the visa sticker. Visas are affixed to the passport.

Contact the VAC immediately if there are any errors on the visa sticker.

Suggested Read: Germany Visa Extension for Indians

Why Choose OneVasco?

FAQs

1. Is it mandatory to visit the center personally? Can I send a representative to the application center on my behalf?

No, you must attend the Germany visa appointment in person. Representatives or agents are not allowed to apply on your behalf. Biometric data collection requires the applicant’s physical presence.

2. How early should I apply for a Germany visa appointment?

It’s advisable to book your Germany visa appointment at least 3 months before your planned travel date. Appointments can be booked up to 6 months in advance.

3. What is the waiting time for a Germany visa appointment?

The Germany visa appointment waiting time depends on the available slots at the visa application center. Schedule your appointment well in advance for better availability.

4. What questions can I expect during my Germany visa interview?

Expect questions about your purpose of visit, duration of stay, financial means, accommodation plans, travel insurance, previous visits to Germany, and ability to communicate in English or German.

5. Is there any dress code for the Germany visa appointment?

There’s no strict dress code, but it’s best to dress neatly and professionally for your Germany visa appointment.

6. What steps can I take to avoid cancellation of my Germany visa appointment?

To avoid cancellation, ensure all required documents are complete and accurate before your appointment. Arrive at the visa application center on time. Make sure the application fee is paid and all confirmations are printed for verification.

7. Can I reschedule my Germany visa appointment?

Yes, you can reschedule your Germany visa appointment up to 3 working days before the scheduled date. Log in to your account on the appointment portal to select a new date and time, subject to availability. Rescheduling fees may apply.

8. What is the process for requesting an expedited visa appointment?

There’s no option to expedite or prioritize your Germany visa appointment. You must follow the standard appointment booking procedure and wait times.

9. Do babies need separate appointments for Germany visa applications?

Even babies require separate visa appointments and must have their own applications submitted. While children under 12 are exempt from providing biometrics, all other requirements, including passport photos and supporting documents, must be fulfilled.