How To Check Ukraine Visa Status Using Passport Number?

Whether you’re waiting for updates or want to verify progress, understanding how to check Ukraine visa status online is essential. Ukrainian authorities and VFS Global offer digital tracking options that help Indian applicants stay updated on their visa processing. 

This guide explains all the steps for Ukraine visa status check online, using passport numbers, offline options, what to do if delayed or rejected, and how OneVasco can help streamline your journey.

What Details Do I Need To Check My Ukraine Visa Status?

To check the status of your Ukrainian tourist visa application online or offline, you need to have some essential information and documents handy. These details help the official systems verify your identity and retrieve your visa processing status accurately.

Personal Identification

You must provide your full name and date of birth exactly as entered on your visa application form.

Reference Number

This is the unique tracking ID or application number given to you when you submitted your visa application. If you applied through VFS Global, you will find this number on your receipt or acknowledgment slip.

Passport or Travel Documents

Your original passport number is required for the Ukraine visa status check in India. This is a key identifier for online portals and helps link your visa application to your travel document.

Additional Requirements:

• When using the VFS Global online portal, you may also need to enter your last name along with the reference number to track your visa status.
• For tracking via the Ministry of Foreign Affairs of Ukraine website, having your visa application submission date can help refine your search.
• If you applied directly at the Ukrainian embassy or consulate, you might need to create an account or use a verification code sent via email to log in and check your visa status.

Must Read: Ukraine Visa Photo Requirements for Indians

How To Check Ukraine Visa Status Online?

There are three primary methods to track your Ukraine tourist visa status: through VFS Global, the Ministry of Foreign Affairs of Ukraine (MFA), and the State Migration Service of Ukraine (SMSU). These platforms allow Indian applicants to access real-time updates using either a reference number, passport number, or both.

How to Check Ukraine Visa Status Online?

1. VFS Global

VFS Global provides a reliable online tracking system for tourist visa applications submitted through their centers:

• VisitVFS Global Ukraine – India

• Click on “Track Your Application.”
• Select your visa type
• Enter your Reference Number (mentioned on the receipt) and last name
• The system will display the current status of your Ukraine visa application

2. Ministry of Foreign Affairs of Ukraine (MFA)

The MFA portal lets you monitor tourist visa progress directly:

• Go tohttps://visa.mfa.gov.ua/

• Locate and click on the “Visa Applications Submitted” section
• Enter your Application ID or Acknowledgment Number along with your passport number or last name
• View the real-time status, past submissions, or cancel the application if needed

3. State Migration Service of Ukraine (SMSU)

For applications already forwarded to Ukraine’s migration department:

• Visithttps://dmsu.gov.ua/

• Look for “Checking of the state of issuance of documents”
• Enter your document number or passport details
• Check whether your tourist visa has reached the regional migration office

How to Check Ukraine Visa Status with Passport Number?

You can track your Ukraine tourist visa using your passport number in two ways:

• On MFA Portal: Use your passport number along with your application ID to verify your visa status.
• Via SMSU: Enter the passport or document data in the relevant field to confirm delivery or processing updates.

Tip: Always ensure that the passport number entered matches exactly as submitted in your application to avoid errors.

How to Check Ukraine Visa Status Offline?

If online access is unavailable or technical issues occur:

• Visit your nearest VFS Global Visa Application Center where the tourist visa application was submitted.
• Carry your original passport and receipt with the reference number.
• Request a manual status check at the counter or contact the VFS support team via email or helpline.
• If you opt in during the application, you may also receive SMS or email alerts regarding your visa status.

What Are The Common Issues Related To Checking Ukraine Visa Status Online?

When checking your Ukraine tourist visa status, applicants from India may face several challenges. These issues can arise from technical errors, incorrect details, or consular-level differences. Here’s a detailed breakdown:

Delays in Processing

Tourist visa processing can be delayed due to high application volumes, additional security checks, or bureaucratic backlogs. In some cases, incomplete applications may extend processing times beyond the usual 10–15 business days.

Technical and Tracking System Issues

Tracking portals like VFS Global and the Ministry of Foreign Affairs (MFA) may face downtime or display outdated information. Applicants may encounter glitches, errors, or be unable to access their visa status due to technical maintenance or portal malfunctions.

Inaccurate or Incomplete Information

Entering incorrect passport details, reference numbers, or dates of birth can prevent the system from retrieving your status. Inaccurate information may also cause confusion or false updates on the tracking page.

Incomplete or Improperly Formatted Applications

Tourist visa rejections or delays often result from missing documents (like travel insurance or flight bookings), incorrect file formats, or mismatched data. Even minor errors can result in the status not being updated.

Missing or Incorrect Passport Information

Providing the wrong passport number or submitting an expired passport copy can lead to rejection or prevent successful visa status tracking.

Consular Discrepancies

Different Ukrainian consulates may follow varied document requirements or application procedures. If applicants aren’t aware of these localized rules, it may lead to rejections or delays, even if documents seem complete.

Language and Awareness Gaps

Some applicants may struggle with instructions in Ukrainian or Russian on government portals, leading to tracking errors or missed updates. Others may be unaware of mandatory requirements, such as uploading proof of funds or accommodation, causing delays.

Must Read: Ukraine Visa Rejection for Indians

What Should I Do If My Ukraine Visa Is Delayed?

If your Ukrainian tourist visa is delayed, the first step is to check whether any documents were missing or submitted incorrectly. Incomplete applications are the most common cause of delays. If the delay exceeds the typical timeframe:

1. Review Your Application – Ensure all required documents were submitted correctly.
2. Use Official Tracking Tools – Check the VFS Global or MFA portal for real-time status updates.
3. Contact the Embassy or Consulate – If delays go beyond expected timelines, reach out with your reference number and passport details.
4. Submit a Formal Complaint – If you’re not receiving support, file a complaint via the consulate’s official grievance system.
5. Seek Professional Help – Immigration advisors can assist with complex delays or potential rejections.

Tip: Always keep your reference number, passport copy, and application documents handy when making any inquiries.

What Should You Do After Ukraine Visa Rejection?

1. Appeal within 60 Working Days: Submit a written appeal to the authority that rejected your tourist visa, explaining why the decision was wrong and including any new evidence.
2. Authority Review: The Ukrainian embassy or consulate usually reviews appeals within 10 working days and communicates the outcome.
3. Reapply if Needed: If the appeal fails or you skip it, address all rejection reasons carefully, update your documents, and submit a fresh visa application.
4. Seek Help and Double-Check: Consider legal advice if unsure, and always verify your application details to avoid errors causing rejection.

Must Read: Ukraine Visa Extension for Indians

Can I Appeal If My Ukraine Visa Is Rejected?

Ukraine does not have a formal visa appeal process for tourist visa denials. Instead, applicants are advised to reapply, addressing the reasons for the initial refusal by submitting a complete and accurate application with all necessary supporting documents. 

For unclear cases or persistent issues, consulting an immigration lawyer specializing in Ukrainian visas can help strengthen the reapplication. Reapplication remains the key step after a tourist visa rejection in Ukraine.

Can I Reapply For A Ukraine Visa After Rejection?

To file a new application for a Ukrainian tourist visa, applicants should visit the officialvisa.mfa.gov.ua portal to start the online process. Upload all required documents, book an appointment at the nearest VFS Global center, and track the status of the new application online. 

Note that Temporary Protected Status (TPS) re-application processes, such as Form I-821 used in the US for Ukrainians, do not apply to tourist visas. For tourist visa reapplications, simply follow the standard application steps and ensure all documents meet the embassy’s requirements.

Must Read: Spring in Ukraine: A Season of Renewal and Vibrant Festivities

Frequently Asked Question About How To Check Ukraine Visa Status Online?

How to track your Ukraine visa application?

You can track your Ukraine tourist visa application online via the official VFS Global tracking portal or the Ministry of Foreign Affairs of Ukraine website using your reference number and passport details.

Can you check your Ukraine visa status online?

Yes, Ukraine visa status can be checked online on the VFS Global site or the MFA Ukraine portal with your application reference number and passport number.

Can you track your Ukraine visa application using only your passport number?

No, tracking requires both your passport number and the unique reference or application number issued at the time of application.

What information do you need to check your Ukraine visa application status?

You need your application reference number, passport number, and sometimes your last name to verify your visa status on official tracking portals.

How long does it take to process a Ukraine tourist visa?

Ukraine tourist visa processing usually takes 10 to 15 business days, but may vary due to application volume or missing documents.

What should you do if your Ukraine visa application gets delayed?

Check your application status online, ensure all documents were submitted correctly, and contact the Ukrainian embassy or VFS center if the delay exceeds the normal processing time.

What should you do if your Ukraine visa application is denied?

Ukraine does not have a formal appeal process; you should reapply with corrected or additional documents addressing the rejection reasons.

Where can I find my Ukraine visa reference number?

You receive your visa application reference number on your application receipt from VFS Global or via email confirmation after submitting your application.