How to Book Japan Visa Appointment

Japan’s tourism is booming and saw over 17 million tourists in the first half of 2024.

If you are also planning to visit Japan, here’s how to book a Japan visa appointment, fill out the visa application form, and get your visa to see this beautiful country.

Suggested Read: How to Check Japan Visa Status Online for Indian

How to Book a Japan Visa Appointment

Japan has introduced an eVisa system for Indian nationals, streamlining the application process. This electronic visa is available for single-entry short-term tourism stays of up to 90 days.

Indians can apply for a Japan visa by submitting their application through VFS.

Steps to Book Japan Visa Appointment

Step 1: Visit the official Japan eVisa website.

Step 2: Register with your email and set a password.

Step 3: Fill in personal details and travel information, and upload the required documents.

Step 4: Pay the applicable fee, which is INR 500 for single and multiple entry.

Step 5: Review all information and submit your application.

Step 6: Book an appointment through VFS and appear for your interview.

Step 7: Upon approval, you’ll receive a “visa issuance notice” via email.

Note: At the airport, display the “visa issuance notice” on your mobile device. Printed copies are not accepted.

Locations Available in India for Japan Visa Appointments

For those preferring traditional visa applications or requiring assistance, Japan has Visa Application Centers managed by VFS Global across India. These centers are located in:

New Delhi

Address: Shivaji Stadium Metro Station, Concourse Level Baba Kharak Singh Marg, Connaught Place New Delhi- 110001

Hours: Monday – Friday, 09:00 – 15:00

Mumbai

Address: Urmi Axis Building, 03rd Floor, Behind Famous Studio, Opp. E Moses Road, Mahalaxmi (West) Mumbai 400011

Hours: Monday – Friday, 08:00 – 17:00

Chennai

Address: Japan Visa Application Centre Ramee Mall, 2nd Floor, No. 365, Anna Salai, Teynampet, Chennai – 600018, Tamil Nadu, India.

Hours: Monday to Friday, 09:00 – 13:00

Each center operates under the jurisdiction of the respective Japanese Embassy or Consulate.

Documents Needed for a Japan Visa Appointment

When applying for a Japan visa, prepare the following documents:

• Must have at least two blank pages and be valid for the duration of your stay.
• Completed and printed visa application form
• Recent photographs in45mm x 45mm, white background, taken within the last six months.
• Detailed plan of your trip, including flight and accommodation details.
• Recent bank statements and income tax returns to prove sufficient funds.
• Depending on the purpose of the visit, additional documents like invitation letters or employment certificates may be required.

Ensure all documents are accurate and up-to-date to facilitate a smooth application process.

Japan Visa Appointment Waiting Time

The waiting time for a Japan visa appointment can vary based on demand and location. Here’s a general timeline:

• Regular Periods: Appointments are usually available within 7-10 business days.
• Peak Travel Seasons: Waiting time can extended to 15-20 business days.

To avoid delays, booking your appointment at least 4-6 weeks before your intended travel date is advisable.

Suggested Read: Japan Visa Rejection for Indian

Prepping for Japan Visa Interview

Now that you know the Japan visa booking procedure. Here’s how to prepare for it:

What Questions Can I Expect During My Japan Visa Interview?

The Japan visa process includes an interview. Here are the common questions that may be asked:

• Why are you traveling to Japan?
• Is your visit for tourism, business, or to visit family/friends?
• How long do you plan to stay?
• What cities or regions in Japan will you visit?
• Where will you stay during your trip?
• How will you fund your trip?
• Do you have a return ticket booked?

Tip: Answer confidently and ensure your responses match the details in your application.

What is the Dress Code for a Japan Visa Appointment?

While there is no strict dress code, dressing appropriately reflects professionalism and respect for the process.

• Recommended Attire:
  • Business casual: collared shirts, formal trousers, skirts, or dresses.
  • Neat, polished footwear.
• Avoid:
  • Casual wear like t-shirts, jeans, or sneakers.
  • Overly flashy or revealing clothing.

A professional appearance demonstrates seriousness and respect for the formal nature of the appointment.

What Are the Tips for a Successful Japan Visa Appointment?

1. Double-check that all required documents are complete and neatly arranged.
2. Reach thevisa center 15-20 minutes early to avoid any last-minute stress.
3. Maintain a polite demeanor during interactions with staff or consular officers.
4. Ensure your answers align with the information provided in your application.
5. Pay close attention to the guidance provided during your appointment.

Suggested Read: Japan Visa Extension for Indians

Post Interview: What Are the Next Steps?

After your Japan visa appointment, the application moves into the processing phase. Here’s how to check your Japan visa status:

Online Tracking

• Visit the official website of the Japan Visa Application Center (VFS Global) or the Japanese Embassy/Consulate where you applied.
• Use your application reference number and passport details to check your status under the “Track Application” section.

Email Notifications

Some centers send status updates via email. Ensure the email address provided during the application process is active and regularly monitored.

Direct Contact

If you need further clarification, contact the visa application center or consulate via their helpline or email.

FAQs

Is it mandatory to visit the center personally? Can I send a representative to the application center on my behalf?

Yes, it is typically mandatory to attend your visa appointment in person. It’s advisable to check with the embassy or consulate for specific guidelines.

How early should I apply for a Japan visa appointment?

You can apply for a Japan visa appointment three months before your intended travel date. This allows ample time for processing and any unforeseen delays.

What are the questions I can expect during my Japan visa interview?

Expect questions about your travel purpose, itinerary, accommodation, financial means, and ties to your home country.

Are there any steps I can take to avoid cancellation of my Japan visa appointment?

Ensure all documents are complete and accurate, arrive on time for your appointment, and double-check all details when booking.

Is travel insurance mandatory to visit Japan?

While travel insurance is not mandatory for obtaining a Japan visa, it is strongly recommended for covering health emergencies and unforeseen events while traveling.

What happens if I arrive late for a Japan visa appointment in India?

Late arrivals may not be accommodated, and your appointment could be canceled. Arrive 15 minutes early for a smooth experience.

How to book Japan visa appointment from India?

Here’s how to book a Japan visa appointment:

• Visit the online portal through VFS
• Submit your visa application form
• Selecting a center and available slot
• Pay the fees and collect the receipt
• Print out the confirmed visa booking